Executive Secretary

Job details

Job Description: Job Title: Executive Secretary Location: Rawalpindi, Pakistan (On-site) Employment Type: Full-Time, Morning Shift About the Role: Join a telecommunications provider in Rawalpindi. The Executive Secretary will support senior management and contribute to efficient office operations, serving as a central point for internal coordination and external communications across internet, cable TV, mobile and VOIP services. Key Responsibilities: • Provide high-level administrative and secretarial support to senior executives, including calendar management, meeting coordination, and travel arrangements. • Prepare, edit and proofread correspondence, reports and presentations with professional formatting and accuracy. • Manage incoming calls, emails and visitor inquiries; route matters to appropriate departments and follow up as needed. • Maintain filing systems, confidential records and databases; handle sensitive information with discretion. • Coordinate internal meetings, prepare agendas, take minutes and track action items to completion. • Liaise with clients, vendors and regulatory contacts on behalf of management and facilitate timely communications. • Support basic bookkeeping or expense tracking as required.Job Specification: Must-have: • Minimum 3 years of executive secretarial, administrative assistant, or office coordinator experience, preferably in a corporate or telecom environment. • Bachelor’s degree in Business Administration, Office Management, or equivalent; or at least 3 years relevant administrative/secretarial experience. • Strong proficiency with MS Office (Word, Excel, PowerPoint). • Excellent written and verbal communication in English and Urdu; ability to draft professional correspondence and reports. • Advanced calendar and meeting management skills; experience coordinating multiple stakeholders. • High level of confidentiality, professionalism and judgment. • Strong organizational skills, ability to multitask, prioritize and meet deadlines. • Attention to detail, accurate minute-taking and record-keeping. Preferred: • Professional certification in office administration or secretarial studies. • Basic bookkeeping or expense-tracking experience. • Familiarity with CRM and office management tools. • Basic familiarity with telecommunications operations.Job Rewards and Benefits: Accomodation,Communication,Health Insurance,Incentive Bonus,Leaves,Life Insurance,Medical,Provident Fund,Sports and Entertainment,Transport