Executive Assistant

Job details

Job Description: Company: Jahangir Traders & Co Location: Rawalpindi, Pakistan (on-site) Role summary: Provide high-level administrative support to senior management in a cargo shipping and import-export company. Coordinate daily executive activities, maintain communications with clients and partners, and ensure smooth office operations in a fast-paced trading environment. Act as a reliable point of contact for internal teams and external stakeholders, help prioritize tasks, and enable efficient decision-making. Key responsibilities: • Provide high-level administrative support including calendar management, meeting coordination, and travel arrangements. • Prepare, review and format correspondence, reports, presentations, and shipping documentation ensuring accuracy and confidentiality. • Liaise with freight forwarders, customs agents, clients and internal teams to follow up on shipments and resolve routine issues. • Manage incoming communications, screen emails, and draft responses on behalf of executives. • Organize and maintain filing systems—physical and electronic—so records such as bills of lading, invoices, and contracts are easily accessible. • Coordinate logistics for meetings and visits.Job Specification: Must have: • Minimum 3 years executive assistant or senior administrative experience supporting management in trading, logistics, import/export, or related operations. • Strong organizational and time-management skills; ability to manage complex calendars and competing priorities. • Excellent written and verbal communication in English and Urdu; professional drafting of emails, reports and customer correspondence. • Familiarity with import/export documentation (bill of lading, commercial invoice, packing list) and basic customs procedures. • Proficiency with MS Office (Word, Excel, PowerPoint) and comfortable using email, PDF tools, and cloud file systems. • Attention to detail, discretion handling confidential information, and sound judgment under pressure. • Basic accounting familiarity: expense reports, vendor invoices, and simple reconciliations. • Customer-focused attitude, problem-solving skills, and ability to coordinate with external service providers (freight forwarders, agents).Job Rewards and Benefits: Accomodation,Medical,Transport