Project Associate – Program Implementation Team

Job details

Job Purpose • Provide coordination, compliance, and administrative support to the Program Implementation Team. • Ensure smooth communication between head office, field teams, and support departments. • Assist in timely implementation, documentation, and reporting of project activities. Key Responsibilities • Coordinate with project teams and departments for smooth implementation. • Organize meetings, workshops, and field visits. • Prepare agendas, minutes, and follow-up on action points. • Maintain compliance checklists and follow up on missing documents. • Ensure proper storage of reports, approvals, and correspondence. • Maintain reporting schedules and follow-up for timely submissions. • Assist in official correspondence and documentation. • Maintain issue and risk logs for projects. • Highlight delays, gaps, or operational challenges to management. Key Deliverables • Updated project trackers and compliance logs • Timely meeting minutes and reports • Organized project documentation system • Regular implementation updates • Follow-up records on actions and deadlines Required Qualifications • Bachelor’s degree in relevant field (Business, Social Sciences, Development, etc.) • 2 years experience in project coordination or program support • Strong skills in MS Office (Excel, Word, PowerPoint) • Good communication and documentation skills Key Skills • Coordination & multitasking ability • Attention to detail • Compliance & documentation management • Communication and reporting skills • Teamwork and problem-solving • Ability to meet deadlines Note: Applications will be reviewed on a rolling basis. ACT International reserves the right to close the vacancy before the advertised closing date if a suitable candidate is identified. Interested applicants are therefore encouraged to apply as early as possible. ACT International has zero tolerance for Sexual Exploitation and Abuse (SEA), sexual harassment, abuse of authority, and all forms of misconduct