Executive, Department of Marketing - SBS

Job details

Last date to apply: Wednesday 09 Sep, 2026 The Executive, Department of Marketing - SBS is responsible for providing administrative and operational support to the department, ensuring effective coordination of departmental activities, and assisting in the smooth execution of day-to-day functions. MAIN DUTIES & RESPONSIBILITIES: • Provide day-to-day administrative and operational support to the Department Chair. • Coordinate schedules and facilitate effective communication and coordination among full-time and visiting faculty members. • Liaise with the Program Office to ensure timely and smooth course allocation and scheduling. • Anticipate course allocation requirements and prepare faculty allocation plans in consultation with the Department Chair and relevant stakeholders. • Ensure timely dissemination of departmental information, announcements, and updates to faculty and relevant staff. • Coordinate and organize departmental meetings, including Board of Studies (BOS) meetings, and manage all related logistical arrangements. • Prepare clear, accurate, and comprehensive meeting minutes in accordance with established guidelines and maintain proper records for follow-up and action tracking. • Assist faculty members with the timely preparation, completion, and maintenance of course files and other academic documentation. • Facilitate the resolution of ERP- and LMS-related matters by coordinating with relevant departments and support teams. • Manage Teaching Assistants (TAs) records through the designated portal, including onboarding, documentation, and payment-related matters, and provide necessary guidance and support. • Facilitate the implementation and follow-up of decisions made by the Academic Committee and Academic Board at the departmental level. • Coordinate and schedule departmental presentations, academic sessions, and other academic activities. • Support the planning and execution of departmental events by ensuring effective coordination and communication with relevant stakeholders. • Maintain departmental records, correspondence, and documentation in an organized, accurate, and confidential manner. • Perform any other duties and responsibilities assigned by the Supervisor in line with departmental requirements. QUALIFICATION & EXPERIENCE: • Bachelors degree from an HEC-recognized university or institution. • Preferably 2 years of overall professional experience; relevant experience will be an added advantage. KNOWLEDGE & COMPETENCIES: • Excellent communication, organizational, and coordination skills. Apply