Admin Executive

Job details

Job Description: Company: Farmstead Foods Ltd Location: Islamabad, Pakistan (On-site) Employment type: Full-Time, Morning Shift Overview: We are seeking an experienced Admin Executive to support day-to-day office operations for a wholesale food business. The role involves coordination with logistics, procurement and inventory teams, handling administrative tasks, processing basic bookkeeping entries, and ensuring accurate records and communications across departments. Key responsibilities: • Manage office administration: document filing, correspondence, record keeping, and office supplies procurement • Coordinate schedules, meetings and travel arrangements for management and visiting partners • Support procurement and inventory teams: prepare purchase requests, track deliveries, maintain vendor records • Process invoices and assist with basic bookkeeping; liaise with finance for expense reconciliations • Receive and direct incoming mail and visitors; handle customer and supplier enquiries and route them appropriately • Maintain accurate databases and prepare operational reports and summaries for management • Ensure compliance with company policies regarding documentation and safetyJob Specification: Must-have: • 3+ years proven administrative experience in office, wholesale or warehouse environment • BA/BSc in Business Administration, Commerce, or related field; OR equivalent 2-3 years administrative experience in wholesale, logistics, or retail operations • Proficiency with MS Office (Word, Excel, Outlook); comfortable maintaining spreadsheets and simple databases • Basic bookkeeping or accounts support experience: handling invoices and expense records • Experience coordinating with logistics, procurement or inventory teams (preferred) • Good written and verbal communication skills in English and Urdu • Attention to detail, confidentiality, and strong organizational/time-management skills