Executive, Talent Acquisition

Job details

Education: Bachelors/ Masters in Human Resources or a related field. Experience: Minimum 02 years of experience with Bachelors/Minimum 01 years of experience with Masters. Manage end-to-end recruitment for assigned positions/departments – from requisition to onboarding. Collaborate with department heads to understand hiring requirements and candidate profiles. Source potential candidates through job portals, social media, newspaper, employee referrals, and networking. Conduct initial screenings, longlisting/shortlisting candidates, and schedule interviews. Coordinate with designated panels for scheduling, assessments and interviews. Ensure position requisitions (PRF’s) are processed after due validation of budget. Coordinate for pre-employment medical, periodic employee medical and maintain record. Preparation and issuance of timely processing of job offer letters, appointment letters, completion of onboarding documentation and personnel files as per the defined standards. Responsible for employee personnel files record room management. Maintain a database of approved vacancies and hiring status. Provide recruitment updates and reports to management on a regular basis. Facilitate the onboarding process for new hires, ensuring a smooth transition. Coordinate induction/orientation sessions in collaboration with Learning & Development. Collect and verify new hire documents and ensure timely data entry into HMIS and preparation of personnel file. Build and maintain a strong talent pipeline for critical and recurring roles within assigned positions/departments. Represent the Indus Hospital in job fairs, recruitment drives, and hiring events. Promote the Indus Hospital as an employer of choice to support branding initiatives to attract and retain top talent. Maintain and update recruitment records, candidate database, dashboards, position tracker, headcount statistics and metrics. Ensure a smooth and professional candidate experience throughout the hiring process. Ensure adherence to recruitment policies, standard operating procedures and audit and HR authorities’ matrix. Maintain complete documentation for all recruitment processes and audit requirements. Support internal and external audits related to recruitment activities. Perform any other task assigned by the immediate supervisor that is commensurate with your knowledge and skills. Serve as the primary contact for employee relations matters across the campus. Address employee grievances promptly and effectively, ensuring fairness and confidentiality. Support the Campus HR Lead in the resolution of workplace conflicts through counselling, mediation, and other interventions. Maintain detailed records of employee relations cases, grievances, and disciplinary actions in soft data form and also fil relevant document to employee personnel files. Investigate misconduct or policy violations in coordination with relevant stakeholders. Prepare investigation reports and recommend disciplinary actions in line with ICOE determinations of violations referred in Employee Relations policy. Coordinate and facilitate domestic inquiries including disciplinary committee and anti-workplace harassment committee, ensuring due process and documentation. Forward financial embezzlement cases to Internal Audit and patient related complaints to Quality & Monitoring Directorate; also, facilitate them when needed. Monitor corrective actions and ensure compliance with outcomes. Ensure consistent interpretation and implementation of Employee Relation's policies and procedures. Keep updated on labor laws and regulatory requirements; ensure organizational compliance. Support audits and provide data or reports as required. Collaborate with HR colleagues to foster a culture of inclusion, accountability, and respect. Perform employee degree verification through third-party vendor within due time as per policy and make follow-ups for the completion of process. Perform employee reference check and ensure the completeness with the record. Conduct Indus Code of Ethics (ICOE) sessions regularly to spread awareness among employees. Prepare periodic reports on ER cases, disciplinary trends, and engagement outcomes. Maintain confidentiality and integrity of employee relations matters. Perform any other task assigned by the immediate supervisor that commensurate with your knowledge and skills Note: “ Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.