Company Secretary

Job details

Education: Master's degree in law, business administration, or a related field. Membership with the Institute of Chartered Secretaries and Manager or similar professional body.. Experience: 10+ years Proven experience as a Company Secretary or a similar legal or corporate governance role.. Company Secretary Convening and management of all General Body, Board and Board Committee meetings including scheduling of meetings, drafting and obtaining approval for agendas, collating and distributing working papers and presentations, preparing minutes of the meeting and follow up action trackers dissemination of decisions and monitoring compliance of the action items. Maintaining key corporate documents and records including all statutory registers, general body and board approvals, attendance sheets and Board members information. Responsible for all statutory fillings of forms with regulators including Securities Exchange Commission of Pakistan (SECP), Economic Affairs Division (EAD), renewal of certification with Pakistan Centre for Philanthropy (PCP), KCCI membership etc. Support the Chair in performing his role, including the provision of appropriate briefing material to other stakeholders. To verify, authenticate and sign where required Company documents and also affix seal of the company on legal documents. Update and maintain corporate data on company’s website. Manage annual board and its committee performance evaluation (draft form and calendar, process should be initiated in Q4 of the year). Prepare meeting’s evaluation forms (draft form and have it filled at end of each meeting of board and the committees). Develop director’s training program (arrange customized training). Conduct Board orientations for new board members. Develop annual calendar for governance initiatives. Advise the board on Corporate Governance best practices. Ensure achievement of target each year in Q1 board committees to present their targets for the year along with last year performance assessment. Standardization and alignment of TORs of all the board's committees. Develop plan for Sustainability strategy implementation based on ISSB S1 and S2 requirements. Develop meeting calendar for board, AGM and EOGM and monitoring of meeting action points.