Assistant Manager - Administration

Job details

Last date to apply: Sunday 01 Nov, 2026 The position is responsible for overall operational management of Main Campus, ensuring smooth functioning of facilities, transport, security, and administrative services. The role involves strategic planning, vendor management, budget control, coordination, compliance, and leadership of campus support teams to maintain high service standards and operational efficiency. MAIN DUTIES & RESPONSIBILITIES: Campus Operations & Facilities Management • Oversee daily operations of the Campus, including building maintenance, housekeeping, Canteen/Kiosks, security, and Residential Facilities services. • Ensure uninterrupted functionality of instructional spaces, Auditorium, and common areas to support academic activities. Transport & Fleet Management • Manage campus transport operations, including student, staff, and faculty services, transport requests, route planning, resource allocation, and scheduling. • Coordinate and supervise drivers, ensuring effective duty allocation, communication, safety compliance, and adherence to traffic and transport regulations. • Manage and monitor the institutional vehicle fleet, including preventive maintenance, servicing, insurance, registration, fitness, and daily vehicle logbooks. • Oversee fuel management and transport-related expenses, maintaining accurate records of fuel consumption, petty cash, maintenance costs, and budget utilization. • Oversee transport vendors and contracted service providers, monitoring service quality, compliance, performance, and cost efficiency. • Maintain accurate manual and digital transport records and provide required data for audits, reports, and management review. • Handle transport-related incidents, emergencies, complaints, and ad hoc operational requirements, ensuring timely resolution and support. Stakeholder Engagement • Act as the primary liaison for faculty, staff, students, and external partners at the Campus. • Address escalated service issues and maintain high levels of stakeholder satisfaction. Team Leadership & Performance Management • Supervise campus administration staff and vendors, etc. QUALIFICATION & EXPERIENCE: • Minimum of 16 years of education, equivalent to a Masters degree, from an HEC-recognized institution, preferably in Business Administration, Education Management, or a related discipline. • At least 4 to 6 years of experience in admin operations, facilities management, or a related administrative role. KNOWLEDGE & COMPETENCIES: • Proven leadership and decision-making abilities. • Strong project management, organizational, and communication skills. • Campus Operations & Facilities Management • Transport & Fleet Management • Stakeholder Management & Communication • Team Leadership & Performance Management. Apply