Restaurant Accounts & Admin Officer

Job details

Key Responsibilities 1. Accounts & Finance • Maintain daily cash book and bank book. • Verify daily sales collections and cash receipts. • Reconcile POS Sales, Cash Sales, Bank Deposits and Online Collections. • Prepare Daily Cash Reconciliation Report. • Deposit daily cash into designated bank account. • Maintain petty cash and ensure complete supporting documents. • Process operational payments after approval. • Verify supplier invoices before payment processing. • Maintain vendor ledgers. • Prepare monthly bank reconciliations. • Assist in month-end financial closing. • Prepare payroll data for management approval. • Maintain complete accounting documentation. 2. Inventory Control • Maintain inventory records. • Verify all Goods Receiving Notes (GRNs). • Conduct daily, weekly and monthly stock reconciliations. • Perform surprise physical stock counts. • Investigate stock shortages and variances. • Verify inventory transfers. • Verify stock consumption reports. • Monitor expiry dates of food inventory. • Ensure FIFO and inventory control procedures are followed. • Verify new stock requisitions before approval. • Maintain inventory movement record/register. 3. Administration • Maintain attendance records. • Coordinate leave records. • Maintain office files and documentation. • Manage office stationery inventory. • Maintain fixed asset register. • Coordinate maintenance of office equipment. • Coordinate utility bills and service providers. • Maintain vendor contracts. • Support HR documentation whenever required. • Coordinate courier and document dispatch. 4. Compliance & Internal Controls • Ensure compliance with company SOPs. • Ensure proper documentation of every payment. • Ensure approval matrix is followed. • Maintain audit-ready records. • Assist internal and external auditors. • Report financial irregularities immediately. • Ensure confidentiality of financial information. • Ensure proper documentation of cash, advances and reimbursements. • Coordinate with Government Departments (if required) 5. Reporting Prepare and submit: Daily Reports • Cash Reconciliation • Sales Verification • Bank Deposit Report • Petty Cash Position • Daily Inventory Summary Weekly Reports • Inventory Reconciliation • Vendor Outstanding Report • Cash Position • Stock Variance Report Monthly Reports • Bank Reconciliation • Inventory Consumption • Payroll Data • Petty Cash Summary • Vendor Payment Status • Fixed Asset Register Update • Expense Analysis • Inventory Variance Analysis Key Performance Indicators (KPIs) • 100% daily cash reconciliation accuracy. • Zero unauthorized payments. • Bank deposits completed within prescribed timeline. • Inventory variance maintained below approved tolerance. • Petty cash records updated daily. • Vendor payments processed on time. • Complete documentation available for audit. • Monthly closing completed within management timeline. Authority Limits The Accounts & Admin Officer is not authorized to: • Approve payments. • Approve purchase orders. • Approve vendor invoices. • Approve payroll. • Write off inventory. • Modify accounting records without authorization. Qualification • B. Com (Hons), BBA (Finance), BS Accounting & Finance, MBA, ACCA (Part Qualified), ICMA (Part Qualified), or equivalent. Experience • 3–5 years' experience in Accounts & Administration in Restaurant, retail, FMCG or hospitality industry.