Distribution Officer

Job details

Distribution Officer Location – Dadu Sindh General mission The Distribution officer having Bachelor in agriculture or Master in social sciences and at least two years of experience in the role of a distribution. Missions / responsibilities Mission 1 : Community Engagement & Beneficiary Identification • Identify and assess households affected by the cold wave through field visits and community consultations. • Support verification of vulnerable households, prioritizing persons with disabilities, older persons, women-headed households, and extreme-poverty cases. • Act as the primary liaison between communities, local leaders, and the project team to ensure smooth communication. Mission 2: Cash Distribution Preparation & Delivery • Support the preparation and verification of beneficiary lists for Unconditional Cash Assistance (UCA). • Oversee the completion and accuracy of beneficiary forms, attendance sheets, and cash disbursement documentation. • Assist in organizing and managing safe and accessible cash distribution points, ensuring proper crowd control and security measures. • Collaborate closely with the cash distribution team to deliver assistance on schedule. Mission 3: Monitoring, Reporting & Accountability • Provide daily and weekly progress updates to the Emergency Coordinator and project office. • Assist MEAL teams in conducting Post-Distribution Monitoring (PDM), spot checks, and satisfaction surveys. • Report any discrepancies, challenges, or complaints raised by beneficiaries through the accountability channels. • Contribute to documenting lessons learned, success stories, and immediate response gaps. Mission 4: Logistics & Warehouse Support (Cold Wave Supplies, if any) • Coordinate with logistics teams regarding transportation of supplies, SIM cards, cash tokens, or visibility materials. • Assist in the safe storage, receiving, and issuing of winterization kits (if applicable). • Maintain accurate warehouse logs, stock cards, and inventory sheets for any non-cash items used in the response. • Optimize storage space and ensure safe handling of materials. Mission 5: Coordination & Operational Support • Ensure work schedules and field plans are established and followed for timely cash assistance delivery. • Coordinate with enumerators for mapping, beneficiary follow-up, scheduling, and daily targets. • Maintain updated lists of service providers, financial agents, or vendors supporting the cash distribution. • Collaborate with the emergency team to address operational challenges immediately. Mission 6: Asset & Resource Management • Ensure proper maintenance and responsible use of office equipment and project assets. • Report any malfunction, abnormal usage, or asset loss to logistics immediately. • Contribute to monthly asset list updates and fuel reconciliation (if mobility support is provided). Mission 7 : Trainings Conduct trainings, learning sessions, and seminars with beneficiaries, project partners and other stakeholders as identified. Maintain follow-up of learning, feedback, and new areas identified Mission 8 : Field Management Is responsible for support in arranging training venues within the community Is responsible for liaising with other implementing partners in the field to avoid duplication Has knowledge of community social mobilization to guide and monitor the activities of the social mobilizers/ volunteers in field Skills Language skills Can speak Shina, Kohar and Urdu Has excellent written English skills Professional skills: Knows Practices Proficient Expert Community and HH assements √ Communication with community √ Quantitative and qualitative data collection √ Accountability to populations: participatory, non-discriminatory and responsible approaches √ Understanding and respect of local cultures √ Experience in cash distribution √ Handling of relevant software (MS Word, Excel, other relevant) √ Understanding of the refugee crisis and social dynamics following it √ Emergency preparedness and response skills (see profession design template) Knows Practices Proficient Expert Emergency response √ Humanitarian monitoring and Emergency Preparedness Other professional skills Knows Practices Proficient Expert Project Management Assessment √ Project Management Intervention Strategy Project Management Planning, steering and coordination Finance Treasury management √ Finance Budget/financial management HR Organisation design √ HR Facilitation and/or design of training and skills development programmes √ ISD Use of the information system of my profession √ ISD Information security management √ ISD Computer basics √ SECU Personal security management √ Programme Management Public relations / representation / internal-external communication / relations √ Programme Management Major risk management √ Programme Management Development & implementation of an operational strategy, including fundraising Inclusion DGA intersectionality √ DFI (Direction des Financements institutionnels) Proposal & narrative report writting Cross-sector skills Knows Practices Proficient Expert Frameworks and references Office and collaborative tools √ Stress management √ Collaborating in a global organization √ Languages A1 A2 B1 B2 C1 C2 Country Language (Pashto, Urdu) √ HI Official Language (french or English) √ Federation Handicap International is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities or any limitation, to apply to become a part of the organization. Federation Handicap International has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Federation Handicap International, including sexual exploitation and abuse, sexual harassment, PSEA (Sexual Exploitation and Abuse of Beneficiaries) abuse of authority and discrimination. Federation Handicap International also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. - This position involves working with children, women and is subject to strict safer recruitment checks. HI is an equal employment opportunities provider. women, trans gender and persons with disabilities are encouraged to apply.