Assistant Director Accounts

Job details

Job Title: Assistant Director Accounts Location: Islamabad Contract Detail : Annual Contract (Project-Based) Department Finance & Accounts Reporting to: Head of Finance Department Job Responsibilities • To follow donors Financial and accounting rules and procedures while preparing expenditure reports. • Checking the quality of vouchers and deciding whether vouchers are fit for entry into the booking system according to Financial Procedures and Donor requirements. • Responsible to maintain the bank account designated for the funded projects by preparing bank payment, bank receipt and all related adjustments. • Responsible for monthly Bank reconciliation, bank account duly matching with funds reconciliation (10th of every month). • Responsible for ensuring financial reporting on agreed formats on monthly basis and as per agreed deadlines. • Responsible to disseminate and ensure compliance of donor formats, checklist, deadlines and budgetary detail as per MOU • Ensure all documents are translated into English. • Identify missing supporting documents, highlight, and follow up on those not in line with financial guidelines for the monthly closings, and inform the Finance Manager, Program Managers, Coordinator Finance & Administration, regarding any irregularities. • To ensure the correct tax deduction and deposits (on supplies, Services, salaries, and lease agreements). To ensure that tax challans are attached to the concerned invoices. • To ensure the attachments of employment contracts of staff with January pay slips and December pay slips. • To ensure attachment of the notifications to salary slips for any increase in salaries. • Responsible to assist Program Managers in budget preparation and consolidation as per donor requirement. • Responsible for assisting Program Managers in preparing, consolidation and subsequent submission of program wise Funds Request and regular follow up on it. • Responsible for ensuring transfer of funds to site offices. • Ensure contractual compliance as part of the voucher verification, this involves checking the existing contracts, Payment schedules, and whether Taxation terms are respected. • Responsible for managing and filing records of related programs and projects. Maintain a proper filing system in accordance with filing best practices, donor document retention policies, guidelines. • General office correspondence with donors on daily basis. • Updates sharing meeting with Finance and Program on weekly basis • Develop and maintain a filing and archiving system (both physical and digital) for financial records, ensuring easy retrieval and compliance with audit requirements. • Support internal and external audit processes by preparing schedules, providing documentation, and addressing audit queries in a timely manner. • Conduct periodic spot checks on site office financial and field offices to ensure compliance and donor financial procedures. • Monitor advances given to staff and third parties, ensuring timely settlement and accurate recording. • Assist in capacity building of field staff and site office finance focal persons on financial compliance, reporting, and documentation standards. • Support in financial risk identification and propose mitigation measures (e.g., exchange rate risks, liquidity risks). • Ensure fixed assets and inventory records are regularly updated and reconciled with the finance system. • Contribute to continuous improvement of financial systems, tools, and reporting templates to enhance efficiency and accuracy. • Liaise with procurement and logistics units to ensure proper linkage between financial records and procurement documentation. • Maintain confidentiality and ensure ethical handling of all financial information. • Ensure monthly and Annual reconciliation of the Donor funds with site offices • Ensure monthly and Annual reconciliation of the Donor funds with Monthly financial report. Education • Master's Degree (16 years of education) in Finance, Accounting, Commerce, Business Administration (Finance), or an equivalent qualification from an HEC-recognized university. • Professional accounting certifications (CA Inter, ACCA, CMA, CPA, etc.) will be considered an added advantage. Experience • Minimum 4–5 years of relevant professional experience in finance, accounting, grants management, or donor-funded projects. • Experience with humanitarian organizations, NGOs, INGOs will be preferred. Required Competencies • Sound knowledge of accounting principles, financial management, budgeting, and donor compliance. • Strong analytical and problem-solving skills. • Proficiency in MS Office, particularly Microsoft Excel, and computerized accounting systems. • Excellent interpersonal, communication, and coordination skills. • Ability to work independently and under pressure while meeting strict deadlines. • High level of integrity, confidentiality, and professional ethics. • Ability to work effectively in a multicultural and team-oriented environment. Age: Minimum Age Limit: 45 years Travel The position requires travel to site offices and field offices across Pakistan as and when required.